Motor Fuels eFile Instructions and FAQs

These instructional PDFs are large files up to 5 MB. For faster access, save the files to your computer before opening.

• First Time Filer Account Setup
• Gas-1200 – Nonprofit Organizations Refund
• Gas-1200B – Taxicabs Refund
• Gas-1200C – Power Takeoff Vehicles Refund
• Gas-1201 – Off-Highway Refund
• Gas-1201ME – Special Mobil Equipment Refund
• Gas-1202 – Supplier Return
• Gas-1204 – Terminal Operator Return
• Gas-1206 – Exempt Entity Refund as filed by the Vendor
• Gas-1206 – Exempt Entity Refund as filed by the Credit Card Company
• Gas-1206 – Exempt Entity Refund as filed by the Exempt Entity
• Gas-1209 – Annual Terminal Operator Return
• Gas-1210 – Kerosene Refund
• Gas-1219 – Importer Return
• Gas-1239 – Bulk Plant Refund
• Gas-1252 – Alternative Fuels Provider Return
• Gas-1259 – Backup Tax Return
• Gas-1260 – Blender Return
• Gas-1264 – Fuel Alcohol/Biodiesel Provider Return
• Gas-1288 – Kerosene Supplier Return
• Gas-1301 – Transporter Return
• Gen. 19 – Miscellaneous Refund
• EDI – Uploading an EDI File

If you have trouble downloading a PDF, call the Department of Revenue, Excise Tax Division at 1-877-308-9092 or 919-707-7500.  Forms can be mailed to the taxpayer upon request.

Any taxpayer filing a motor fuels tax return with or without accompanying schedules is required to file electronically.

Motor Fuels eFile does not include filing IFTA returns; however, taxpayers can use IFTA/Intrastate eFile to file IFTA returns or order credentials electronically.

• It's convenient
  • File and pay at the same time
  • Eliminate mailing a paper return
  • Accessible 24/7 for filing returns and paying tax
• It’s easy
  • Help text on every screen to guide you through the process
  • Written procedures for every return by screen
• It’s accurate
  • Our system calculates the tax for you
• It’s secure
  • Your data is protected with SSL (Secure Socket Layer) and 128 bit encryption
• It’s acknowledged
  • You receive an e-message acknowledgement in your View Messages folder that your return and payment have been received

Taxpayers must enter the return and payment information directly into the eFile system.

Taxpayers can enter the return information directly or upload their electronic data interchange (EDI) formatted return into the eFile system. The EDI option is available to Terminal Operators, Suppliers, and Transporters only. For more information about EDI contact the EDI Coordinator at (919) 707-7529.

Call: (919) 707-7529 or you may email at edicoordinator@ncdor.gov. The payment information must be entered directly into the eFile system and cannot be included in the EDI formatted return.

No, if you are currently filing a motor fuels return with the Department, an access code letter will automatically be sent to you to enable you to setup your account. All motor fuels tax returns for which you are registered may be filed using one access code letter.

No, you must submit payment of the tax at the time of filing. The eFile system will prompt you to enter your banking information or credit/debit card information for payment of the tax depending on whether you choose to pay by bank draft or by credit or debit card.

When you have completed entering your return and payment information, you will be provided a summary to review. You will be able to correct any information you have entered or cancel your online transaction. If you click “Submit,” you will receive a confirmation page that provides you with a summary of the information you have entered along with a confirmation number. You should print this page for your records. You will receive an e-message from the online system that references the confirmation number and a document locator number. You should retain the e-message for your records and you should provide these numbers if you contact us for assistance with the return or payment.

If you submit your return and payment information but you do not receive a page titled "Confirmation" with a confirmation number, contact the Excise Tax Division before attempting to resubmit your information. Contact the Excise Tax Division at 1-877-308-9092 or (919) 707-7500.

No, you will have access to your filed return online within the Fuel Tracking System.

Security measures are in place to guard the safety of your information. No one can read your tax information while it is being sent to us. The site and your data are secured with SSL (Secure Socket Layer) and 128-bit encryption.

If you need assistance, please contact the Excise Tax Division at 1-877-308-9092 or at (919) 707-7500, Monday through Friday between the hours of 8 a.m. and 5 p.m. eastern standard time.