NCIR - Submission

Step-by-Step Guide

The purpose of this guide is to walk you through submitting a report in the Information Reporting Application.  The following reports can be electronically filed using the Information Reporting Application:

  • NCIR-BW, Report by Beer and Wine Wholesalers of Wholesale Sales of Alcohol
  • NCIR-ABC, Report by ABC Board of Wholesale Sales of Alcohol
  • NCIR-OL, Report by Occupational Licensing Boards of their Licensees

The Guide applies to new report submissions and amended report submissions.  

How to Submit a Report in the Information Reporting Application

  • 1

    Step 1 - Submitter Information

    Click the applicable Submission button in the Information Reporting Application to begin.  On the Submitter Information Screen, select the year for which you want to submit a report.  In addition, select the company's entity type (FEIN or SSN) and enter the company's Entity ID and Legal or Board Name.  If the entity type is FEIN, the Entity ID is the company's FEIN number.  If the entity type is SSN, the Entity ID is the company's SSN number.  Fields with a red asterisk are required.  The submitter information fields you must complete are based on the type of report being filed.

    Note: The contact information should be the person we need to contact if there is an issue with the submission or question about the report.  If a required filed is not completed or you enter an invalid phone number or email address, an error message will appear once you click Next.

  • 2

    Step 2.

    Once you've entered all required submitter information, click Next to continue.

  • 3

    Step 3.

    Create a .txt, .csv, or .xlsx (Excel) file(s) using the file formats on the NCDOR website.  Make sure you test your file(s) prior to submission.

  • 4

    Step 4.

    On the Submission screen, click the Upload button that corresponds with the file(s) you want to upload.

  • 5

    Step 5.

    A new window will open.  Choose the file you want to upload.  Click Open to add the file.  Keep in mind:

    • All files must be .txt, .csv, or .xlsx format.
    • There are no individual file size limitations for the Information Reporting Application, buy there is a 3 GB total submission size limit and your browser may have a 2 GB limitation.
  • 6

    Step 6.

    The file(s) you add will appear in a table below the upload buttons.

  • 7

    Step 7.

    If needed, use the minus (-) button next to the file name to delete a file.  A confirmation box will appear.  Click Yes to remove the file or No to keep the file.

  • 8

    Step 8.

    Once all files have been uploaded, click Next to continue.

  • 9

    Step 9.

    A popup warning will appear to remind you that the current submission will replace all data in any previous submission for the same tax year.  If you are filing an amended report, confirm you have included all data for the tax year and then click Continue.  If you are not filing an amended report, click Cancel to return to the Submission screen where you can remove and/or upload files, or go back to the Submitter Information screen to correct the submission information, such as the tax year.

  • 10

    Step 10 - Submission Reivew

    If there are no errors in your file(s), the Submission Review screen is displayed.  Review all of the information entered and files to be uploaded.  This is your last chance to edit report information before submitting the report.  The uploaded files are shown at the bottom of the Submission Review screen.

  • 11

    Step 11.

    If all information is correct, check the box at the top of the page to certify that your report is accurate and complete and then click Submit to continue.

    Note:  If you click Submit without acknowledging the report is accurate and complete, a popup box will appear.  Click Close to return to the Submission Review screen and check the acknowledgement box.

  • 12

    Step 12.

    A popup box will appear while your report is being reviewed for errors.  Do not close the Information Reporting Application until validation is complete.

  • 13

    Step 13.

    If there are no errors in your report, you will receive a Submission ID and confirmation that your report has been processed successfully.  Click Close to close the popup box.  If there are once or more errors in your file(s) you will receive an error report.  Click Download Error Report to open the error report.

    The error report list all of the errors found in the file(s). If there is an error in your submission, determine where the error occurred by reviewing the error message(s) and correct your report accordingly.  Use the same steps to submit your report.

  • 14

    Step 14 - Submission Completed

    Once your submission is complete, the Submission Completed screen is displayed.  Your Submission ID is shown.  You should print the confirmation page for your records.  Click Begin Another Submission to submit another report or click Done-Return to DOR Home Page to return to the NCDOR website.

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